Affordable Clinical Trial Data Management Without Compromise: The TrialKit Story

Clinical research is becoming more dynamic and complex every day. New types of useful data are being discovered all the time. These often come with new approaches for collecting this data, as well as new technological tools for gathering it and analyzing it. This means that, to be successful, research teams need data management platforms that are efficient, scalable, and affordable. While some may argue that sponsors and contract research organizations (CROs) should be prepared to spend large portions of their budget for quality solutions, this just is not true.

Crucial Data Solutions developed TrialKit with the explicit intention of making it accessible to a wide range of customers, from small research teams to large-scale sponsors and CROs. This inclusive approach is driven by the company’s commitment to improving research outcomes by removing financial barriers and is available either study-by-study or as an enterprise solution for companies with large clinical trial portfolios. However, affordability does not imply a compromise on quality or functionality.

Building Value Beyond Cost

TrialKit was designed with a focus on value that transcends black and white financial considerations. CDS aimed to create a platform that delivers sustainable and scalable solutions tailored to meet the diverse needs of clinical researchers. This focus on value manifests in multiple ways:

Comprehensive Feature Set

TrialKit offers an extensive range of features, including robust data collection tools, data management capabilities, and advanced reporting options. These features ensure that the platform can support even the most complex clinical trials.

Ease of Use

The platform’s drag-and-drop functionality significantly reduces or eliminates the need for coding, making it accessible to users without technical expertise. This ease of use accelerates the setup and management of trials, allowing researchers to focus on their core work.


TrialKit is the only clinical trial data platform that includes a native mobile application. This mobile capability, combined with its web application, enhances the flexibility and convenience for researchers working in various settings. Researchers can manage their studies, collect data, and monitor progress in real-time from their smartphones or tablets. This mobility is crucial for on-the-go data collection and monitoring, particularly in decentralized or hybrid trial settings.

Unified SaaS Solution

As a unified Software-as-a-Service (SaaS) platform, TrialKit integrates all necessary tools for clinical trial management into a single, cohesive system. This unification simplifies workflows, reduces the potential for errors, and enhances data integrity.

Robust Data Management

The platform offers powerful data management tools, including real-time data validation, customizable edit checks, and automated reporting. These tools ensure that data is accurate, reliable, and easily accessible for analysis and decision-making.


TrialKit is designed to scale with the needs of its users. Whether managing a small pilot study or a large multi-center trial, the platform can handle the increasing complexity and volume of data without compromising performance.

Commitment to Research Advancement

Crucial Data Solutions’ mission to advance research and study outcomes is evident in its approach to pricing and feature development. The company was founded as, and remains, a privately held, self-funded and employee-owned organization. Additionally, CDS has prioritized reinvestment in the TrialKit platform, choosing to remain a fully remote workplace so that it can minimize administrative and overhead costs and concentrate resources on product and feature development. 

This all combines to make TrialKit an affordable, yet feature-rich clinical data platform that can empower more research teams to conduct their studies efficiently and effectively. This democratization of access to high-quality data management tools leads to more discoveries and the development of new therapies, ultimately benefiting public health.

Driving Innovation through Accessibility

  1. Lowering the Cost Barrier: By reducing the cost of entry, TrialKit allows smaller research teams and organizations with limited budgets to access state-of-the-art data management tools. This inclusivity fosters innovation and enables more diverse research projects to be conducted.
  2. Enhancing Collaboration: TrialKit’s affordability and ease of use facilitate collaboration between different research teams and institutions. By providing a common platform that is easy to adopt, researchers can share data, insights, and resources more effectively.
  3. Supporting Diverse Research Needs: The platform’s flexibility and scalability make it suitable for a wide range of research needs, from early-stage exploratory studies to large-scale clinical trials. This adaptability ensures that researchers can rely on TrialKit throughout the entire lifecycle of their studies.

Case Studies: TrialKit in Action

To illustrate the practical benefits of TrialKit, consider the following case studies that demonstrate the platform’s effectiveness across different organizational contexts.

Helping a Small Research Team Achieve Efficient Data Collection

A small biotech company needed to collect longitudinal data using mobile and wearable devices but lacked an integrated system to manage this efficiently. TrialKit’s mobile app and wearable integration capabilities provided an ideal solution, enabling seamless data collection and easy monitoring over time.

With TrialKit, the company successfully implemented a more efficient and accurate data collection process, enhancing their research capabilities and reducing manual workload.

A Mid-Size Contract Research Organization (CRO) Streamlines Workflows with TrialKit

A CRO faced challenges with workflow inefficiencies and data management across the broad list of different EDC systems mandated by its sponsor customers.

By implementing TrialKit, the CRO improved workflows by consolidating all data management into a single platform. The unified system streamlined their processes and reduced complexity, resulting in better workflow integration, enhanced data quality, and more efficient study management.

TrialKit Reduces Costs While Enhancing Data Management for Leading Pharmaceutical Company

A leading pharmaceutical company needed a more efficient and cost-effective data collection and management solution for their large portfolio of studies, including a more flexible electronic data capture (EDC) system. Their existing system was both cumbersome and expensive.

By adopting TrialKit, the company achieved self-sufficiency in data collection, significantly reducing costs and enhancing their ability to manage data independently. The intuitive interface and comprehensive features of TrialKit allowed for seamless transition from their old system and improved data management. This led to streamlined operations, improved data accuracy, and substantial cost savings.

The Future of Clinical Trials with TrialKit

As the landscape of clinical trials continues to evolve, platforms like TrialKit will play a critical role in shaping the future of research. The ongoing trends toward decentralization, increased use of mobile technology, increasing utilization of tools powered by artificial intelligence (AI), and the need for real-time data access and analysis underscore the importance of having a versatile and affordable platform like TrialKit.

All clinical research teams are under stress, looking for more cost-effective ways to conduct trials. This is despite the growing complexity of trials and the massive increase in the amount of patient data flowing into EDC systems. Affordability without compromising important features and capabilities does not have to be a pipe dream. By choosing TrialKit, researchers can conduct their studies efficiently and effectively, regardless of their budget. 

The platform’s robust capabilities ensure that it can handle the demands of even the most complex trials, while its user-friendly design and mobile access make it a convenient and flexible tool for modern research. Affordability does not immediately equate to a lack of quality or functionality. As TrialKit users understand, high-value solutions can be both cost-effective and powerful, leading to better research outcomes and ultimately improving public health.

For more information about how TrialKit can drive efficiency in your studies while reducing costs, explore study-by-study or enterprise price models or visit